❖ Heads up! This article is intended for Program Managers—a role available only on Amplify sites. You may also see this role referred to as Advanced Program Manager; both terms refer to the same user type.

By the end of this article, you will be able to:

Understand the difference between Events and volunteer Opportunities
Create and manage Events
Export RSVP and Events data
Share Event links and email RSVP’d users

Events vs. Volunteer Opportunities

An Event is an invitation for individuals to engage with your Program as members of your community—not necessarily as volunteers.

Events may include:

Celebrations
Award ceremonies
Open houses
Community engagement activities

Events are typically open to volunteers, staff, and community members.

A Volunteer Opportunity is a specific role or task that individuals sign up for and contribute to. Volunteers log service hours for Opportunities—not for Events.

Availability: The Events feature may not be available on all sites.

Create an Event

Go to Volunteerism > Events.
Click Add New Event.
Fill out the Create Event form.
Click Create Event.

Fields on the Form

Field	Description
Status	Active: Event is visible after creation Pending: Event is saved but not visible
Title	Enter the name of your Event.
Enable RSVPs	Toggle On to allow RSVPs and set a capacity limit. Enter 0 for unlimited capacity. Toggle Off to disable RSVPs.
Description	Use the text editor to add details, images, or links.
All Day Event	Toggle the button beside All Day Event to On if it is an all-day event; otherwise, toggle it Off. Toggling this On removes the End Date/Time field.
Start Date/Time and End Date/Time	Select when the Event begins and ends.
Location	Zip Code and Country are required.
Tags	Add tags to improve searchability.
Comments (Optional)	Internal notes visible to Program Managers or Site Managers.

Edit an Event

Go to Volunteerism > Events.
Select the Event Title.
Make your changes.
Click Update Event.

Best Practice: Avoid editing expired Events, especially if RSVPs were enabled.
Changing the date or time may result in inaccurate RSVP reporting. Instead, clone the Event.

Clone an Event

Go to Volunteerism > Events.
Select the Event Title.
Scroll to the bottom of the Update Event page.
Click Clone Event and confirm.
Update the copied form as needed.
- The title copies over from the original event with (copy) at the end. Be sure to update this for the new event.
Click Create Event.

Deactivate an Event

Go to Volunteerism > Events.
Select the Event Title.
Scroll to the bottom of the Update Event page.
Click Deactivate Event and confirm.

Deactivating an Event does not permanently delete it. You can reactivate it later.

Export Events Data

Go to Volunteerism > Events.
Click Export Events.

Your export downloads as a CSV file.

Export RSVP Data

Go to Volunteerism > Events.
Select the Event Title.
Scroll to the RSVPs section.
Click Export RSVPs.