❖ Heads up! This article is intended for Site Managers. Only Site Managers have access to this report.
By the end of this article, you will be able to:
Access the Volunteer Hours Logged report
Interpret the Source column
Use additional reports to analyze participation trends
The Volunteer Hours Logged report shows who is submitting hours and how those hours were logged.
The Source column identifies:
The method used to log hours
The account responsible for the action
Access the Volunteer Hours Logged Report
Path:
Reports > Standard Reports > Needs/Opportunities > Volunteer Hours Logged
This report allows you to:
Review submitted hours
Identify how hours were logged
See approval status
Track participation by Need/Opportunity or Program
What the Source Column Means
The Source column shows how an hour entry was created or updated and by whom.
Below are common examples and what they indicate.
Source | Description |
checkin shift id 1176640 | Volunteer used the check-in tool and was checked in or out to shift ID 1176640 |
Added at: /user/hours by Ruthie Rogers | The volunteer, Ruthie Rogers, added her hours manually, not via check-in |
Added at: /home/checkin by Ruthie Rogers | The volunteer used the self-check-in too,l and her hours were logged automatically |
Added at: /agency/checkinIndividual by Beau Baxley | The Agency Manager, Beau Baxley, checked the volunteer in using the "individual" option from the Agency's check-in tool |
Added at: /agency/checkin/List by Beau Baxley | The Agency Manager checked the volunteer in using the "List" option from the Agency's check-in tool |
Updated at: /home/checkin by Ruthie Rogers | The volunteer used the self-check-out tool, and her hours were logged based on her check-out time |
Updated at: /agency/mgrAjaxUpdateHour by Beau Baxley | The Agency Manager approved the volunteer's hours |
Updated at: /agency/checkinIndividual by Beau Baxley | The Agency Manager checked the volunteer out using the "Individual" option in the Agency's check-in tool |
Updated at: /agency/mgrCheckedin by Beau Baxley | The Agency Manager checked the volunteer out from the "Checked In" section of the Agency's check-in tool |
How Check-In Affects Timestamps
If Volunteer Check-In was used:
Added at = Check-in time
Updated at = Check-out time
If Check-In was not used:
Added at = When the volunteer logged hours
Updated at = When an Agency Manager approved the hours
Additional Participation Analysis
In addition to Standard Reports, your site provides tools to analyze engagement trends and participation.
You can:
Track volunteer activity by date range
Measure engagement over time
Review regional participation (e.g., by zip code in relevant reports)
Accurate profile data, including updated zip codes, improves reporting precision.
Using the User Data Explorer for Tracking Participation
To see how many volunteers participated during a specific timeframe:
Path:
Reports > Data Explorers > Users
Set a start and end date (e.g., calendar year).
Generate the report.
This report shows volunteers active within the selected timeframe, regardless of registration date.
Use filters to:
Analyze participation trends
Measure engagement metrics
Segment volunteers by activity level