❖ Heads up! This article is only intended for Site Managers.
When creating content for your volunteers, it’s helpful to think like a marketer. What resonates with them? What are their interests, skills, and values? Asking these questions can guide your creative decisions and ensure your message connects meaningfully.
Use design elements like colors, fonts, images, and language to capture attention and spark excitement among your volunteers.
To make things easier, we’ve designed a collection of templates for you to use. Download and customize them to fit your needs—or let them inspire you to create something uniquely your own!
We recommend using Canva to create amazing and fun content, but you're welcome to use any graphics editor program or software you prefer.
Here are some templates you can use—or to inspire you—in creating an announcement to share with your community about your new site!
Social Media Announcement
You can use this template for Facebook, Instagram, and other social media platforms. Just copy and paste it into the post and personalize it as you see fit!
We have exciting news! We’re launching our new volunteer website! Come join us and sign up for volunteer opportunities at [Connect site URL].
[Provide any additional info for volunteers as needed.]
We aim to provide exciting and easy-to-find volunteer opportunities that match your unique skills and interests.
We’ll regularly update our content with new volunteer opportunities, events, announcements, and more!
Get involved, and let us know what you think! We think you're going to love it!
All the best,
[Your Name or Organization’s Name]
Here is an example Facebook post using this template:
You can personalize your social media post with font and colors or, if you like this template, you'll need a free Canva account to edit it—but once you're in there, you can change the images, font, position, etc., and make it your own!
Newsletter
Does your organization send out newsletters? You can let your community know about your exciting new site and invite them to join with a newsletter. If you don't already send out newsletters but would like to, we've got a template to help get you started! You'll want to consider a few things before personalizing your newsletter:
What level of formality do you want to use in your newsletter?
Do you want to craft a bite-sized announcement newsletter, or share important impact and value statements that inform your community of the purpose of your site?
Does your organization have branded colors, fonts, and logos that you might want to include in your newsletter?
Once you've figured out the tone and style you want in your newsletter, you can customize it how you want.
We have news!
[Date] [By Your/Organization Name]
We’ve launched our new volunteer website!
We aim to provide exciting and easy-to-find volunteer opportunities in our community that match your interests and skills.
Join us and start making an impact today!
Sign up at [your Connect site URL]!
We think you’re going to love it!
All the best,
[Your Name/Organization Name]
Here's an example newsletter that's been customized in Canva and created with the text from this template:
You can personalize this template with your own font and colors.
Blog Post
Blog posts are another fun and versatile way to share your exciting news! Here's an example template for how you might advertise this news on your blog:
We've got big news to share!
We've launched!
We've launched our new volunteer website!
We aim to share awesome, fun, and easy-to-find volunteer opportunities that match your skills and interests.
Come join us at [your Connect Site URL] to start making an impact in your community!
Read More
Be sure to insert a link for Read More that takes the readers to the main blog post or wherever you want to direct them. You can always change this to something else like Click Me or Learn More, etc.
You can personalize this template, however you wish!
Do you want to send your community an email blast about your good news? Here's an email template with a header that you can customize to your liking!
We've got big news!
We just launched our volunteer website where we'll share exciting new volunteer opportunities that you can get involved in!
We'll post new opportunities regularly that match your skills and interests, so you can have fun while making an impact in the community.
The site will be updated regularly with announcements, events, and more!
Come join us at [Your Connect Site URL] to start your volunteer journey!
Best Regards
[Your Name/Org Name/Signature Block]
Email Announcement Header
Feel free to edit this template as you see fit.
Newspaper
The style and format of your newspaper announcement will of course depend on a few things:
1. Are you submitting your announcement to a local paper?
2. Are you managing your own newspaper?
3. What are your current branding colors and schemes?
If you have an established marketing team, we recommend reaching out to them for guidance; otherwise, we have crafted a template with Canva that you're more than welcome to make your own!
You'll also want to consider what information you want to include in your newspaper announcement. In the example, we've only shared the big news and a simple three-step process for volunteers to get started (but you can customize and personalize this however you want!):
We've got big news!
We've launched our new volunteer website where you can search and find exciting new volunteer opportunities!
We'll post new volunteer opportunities regularly that match your skills and interests.
The site will be updated regularly with announcements, events, and more!
Come join us at [Your Connect Site URL].
Start your volunteer journey with us and make an impact in your community!
How It Works
Step one: Sign up at [Your Connect Site URL].
Step two: Search for opportunities in your area by skills that interest you, or by your skill sets!
Step three: Respond!
Sharing Big Events
Here's a template you can use for sharing upcoming big events with your volunteers. You can also use it as inspiration for creating your own:
While this one is holiday-themed, feel free to customize it as you see fit!
You can also resize this and use it in your rotator images or resize it and repackage it to fit your social media postings!
Disaster Response Events
If your organization handles disaster or emergency response opportunities, then this is an example template you can use to share those opportunities with your community:
